Description
The Admissions Office, Finance Office and the Office of the President work together to assure the necessary information provided in the policy is communicated to current and perspective students at Valor Christian College. The Financial Aid Office is responsible for reviewing and updating the information listed in this policy. The policy is located in the Federal Student Aid Manual of Valor Christian College under Section 3.

Student Requests
The President of Valor Christian College designates the Financial Aid Office, the Admissions Office, Director of Enrollment, Office of the Dean of Students and the Registrar’s Office with the authority to provide students with requested information concerning financial assistance, general questions regarding the school, graduation and completion rates, crime statistics and policies/procedures for the security office. All offices work together to assure there is at least one capable individual available on campus, Monday-Friday from 8am–5pm to provide this information to students when requested.

Distribution of Disclosure
Valor Christian College agrees to annually send pertinent disclosure’s to enrolled students regarding consumer information and how it may be accessed. Valor Christian College agrees to send the required information via U.S. Postal mail and/or via electronic mail to enrolled students. Below is an outline of topics which may be found in disclosure statements sent to current students requesting information:

• Annual reports and statements regarding campus security and fire safety
• General disclosure’s for enrolled and prospective students
• Reports regarding the athletic program participation rates and financial support
• Information regarding the Family Educational Rights and Privacy Act of 1974

To satisfy the reporting of general disclosures to the student body at Valor Christian College, the College agrees to utilize the internet and or email to send reports and disclosures to students annually. When communicating by electronic means, the College will include in the annual notice, pertinent information and a specific electronic address in which the actual disclosure is found.

General Disclosures
Valor Christian College agrees to inform all students regarding the following disclosures by publishing them and making them easy and available for students to access. Those disclosures include:

General Disclosure 1
Federal, State, Local, Private and Institutional Financial Assistance Program Disclosures
Valor Christian College must outline specific procedures regarding how students are to apply and how they become eligible to receive financial assistance. Furthermore, the College makes available the necessary forms in which a student is to use to apply for the perspective federal, state, local, private or institutional financial assistance programs. In addition, the College must state the requirements of each financial assistance program, along with the specific criteria for selecting students and determining student awards.

General Disclosure 2
The Rights and Responsibilities of Students Receiving Financial Assistance
Valor Christian College will assure that the following items are communicated to students below regarding their rights and responsibilities when receiving financial assistance from the College:

• Specific rules and regulations regarding each program so the student is aware of what the requirements are to maintain their eligibility
• The requirements for all students to maintain satisfactory academic progress (SAP) and explain how a student who has failed to met SAP can re-establish their eligibility
• Explain how financial assistance is disbursed and the time frame in which each student can anticipate their disbursement
• Post how Pell-eligible students can purchase required books and supplies upon the seventh day of the pay period and include details regarding how a student may opt not to utilize this privilege
• State the exact term of loans offered by the school and include a sample of a loan repayment schedule; include the obligations each student has to pay their loan back
• Include the general terms that apply to student employees in regards to their financial assistance packages
• Specific information regarding the terms and conditions of loans dispersed to students under the Direct Loan/Perkins Loan Program
• Include information regarding the importance of exit counseling and how it is completed

General Disclosure 3
Academic Program, Building and Cost Information
Valor Christian College will assure that the following disclosures are communicated to all students:

• Include up to date information regarding all available degree programs
• Any updates regarding additional facilities
• A list of the schools faculty, adjunct instructors and other instructors
• If applicable, include plans to change or improve current programs
• Include the total cost of tuition, fees, room & board, meal plan, additional costs of programs and the estimated costs of transportation
• The process of withdrawing from the College, receiving refunds and instances in which Title IV aid is returned
• Include the student refund policy
• Information regarding accreditation and licensure
• Include information regarding the available services that are offered to students with disabilities
• Include the transfer credit guidelines
• How they can request information regarding the College
• Inform students of the outcome regarding copyright infringement

Graduation Rates
Valor Christian College prepares annual graduation rates of certificate and degree-seeking first-time and full-time undergraduate students. When calculating the graduation rates, the College includes calculations for students who have graduated by the end of the 12 month period ending in July 31 during which 150 percent of the normal time for graduation from their perspective program has lapsed. Information regarding the calculation of completion graduation rates can be found in federal regulation 668.45.

Transfer Rates
Valor Christian College will calculate the transfer rates of all certificate and degree-seeking first-time and full-time undergraduate students by calculating the number of students that have transferred out of the College by the end of the 12-month period ending July 31 during which 150 percent of the normal time for graduation from their perspective program has lapsed. Transfer students are students who have not actually graduated from a perspective program at Valor Christian College; however, they have chosen to enroll in another eligible program at another institution of higher education. Valor Christian College operates in semester hours, the College is required to base its graduation, retention rates and transfer calculations based on the number of full-time, first-time degree and certificate or degree seeking undergraduate students who enter the College during the fall term of each year. As long as a student enrolls by the end of the drop/add period, they can be considered in the reporting data as outlined in federal regulation 668.41(a). Furthermore the College will consider each student who is enrolled for a minimal of 15 days of a program that is held for one year in length and for 30 days in a program which is over one year in length.

Reporting Graduation and Retention Rates
Valor Christian College agrees to make graduation and transfer rates available no later than July 1 after the 12 month period ending July 31 during which 150 percent of the normal time for graduation has elapsed for all students. Graduation rates are to be separated by gender, major, racial/ethnic groups, recipients of the Federal Pell Grant, recipients of the Federal Direct Loan, non-Federal Pell grant recipients and non-Federal Direct loan recipients. However, the separation is only made when the student body is large enough for such purpose, if the student body is too small to disclose such information without identifying personal information about an individual, the College shall report with complete confidentiality.

Exceptions to the Rules
In an instance that there are students who have left to serve in the armed forces, church missions, a foreign aid service of the Federal government, or are completely disabled or diseased, they are not counted in the calculations of graduation or transfer rates. If the amount of these students represent 20 percent or more of the certificate/degree seeking, first time, full time undergraduate students, the College will calculate the graduation rates by adding to the 150 percent time-frame in which the students would normally have in order to graduation. In a situation in which students who have left to serve in one of the perspective areas as stated represent 20% or more of the certificate or degree seeking, full time, first-time, undergraduate students at the College, the school will recalculate the graduation rates of those student by adding to the 150 percent period that they normally have to graduate.

Retention Rates
Valor Christian College agrees to make the schools retention rates available to current students by providing annual electronic updates. If at any time a prospective student has an inquiry regarding the schools retention rate, the information must be made available prior to their enrollment and/or entering into a financial agreement with the school as defined in federal regulation 668.41(d)(4). Furthermore, requested information must be made available to all prospective and current students within a reasonable timeframe.

Placement Rates
Valor Christian College agrees to make placement rates available to all enrolled and prospective students via electronic as outlined in 668.41(d)(4). Placement rates include information regarding the types of employment positions degree or certificate students obtain upon their graduation of the College. Information to compile these rates may be gathered from alumni, state data base systems, the schools placement rate for all programs and from other reliable sources.